Psalm/Kitchen fitting quote template
A template for UK kitchen fitters · Updated 5 October 2026
A kitchen fitting quote needs ten parts: who it is from and for, the work line by line, what is not included, provisional sums, who supplies what, the price with VAT, the stage payments, the programme, and your terms with the customer's right to cancel. The template below has all ten, with a worked example for a fit only kitchen, and you can fill it in free as a PDF.
The quote generator is free, needs no account, and nothing you type leaves your device.
The ten parts
Kitchen quotes go wrong on a few questions the customer never thinks to ask: who is buying what, who connects the gas and the electrics, and what happens when the old kitchen hides a problem. Ten parts, in this order, answer them before they are asked.
The line that prevents most disputes
Say which on the first line of the work. A fit only quote prices your labour and the fixings, and the customer buys the units, worktops and appliances from someone else. A supply and fit quote includes the goods, so you order them, you are the one who finds out they are wrong, and you carry the money until the customer pays.
On a fit only job, write what happens when the customer's units arrive. A sentence such as "the customer checks the delivery for damage and missing parts before we start, and a delay caused by missing or damaged goods is charged at our day rate" costs nothing to write and saves an argument in week one. Say too who disconnects and reconnects the old appliances, and who arranges the plumber, the electrician and any gas connection. Gas connections are a Gas Safe registered engineer's job, so put them in the exclusions unless you employ one.
Worktops need their own sentence. If a stone or timber top is templated after the units are fitted, the quote should say so, show the gap in the programme, and price the top provisionally until the template is taken. If a fabricator supplies and fits it, say that it is their price and their date.
The template
This is a plain text version of all ten parts for a fit only kitchen. Change what you do differently, delete what you do not do, and keep the order.
Rather than typing it into a document, the free quote generator has a place for every part: your logo, the customer, each line with a quantity and a price, VAT on each line, how many days the price stands, your terms, and a PDF at the end. Make it free, with no account.
A worked example
The customer has bought the units, laminate worktops and appliances from a kitchen company. The fitter prices the labour, the sub-trades and a provisional sum. Everything in the tables is invented.
| Line | Basis | Amount |
|---|---|---|
| Strip out and remove the old kitchen, waste taken away | £450.00 | |
| First fix plumbing for the sink and dishwasher | £380.00 | |
| First fix electrics: four new sockets, certified | £520.00 | |
| Fit units, doors, plinths and cornice | 5 days × £240.00 | £1,200.00 |
| Cut and fit laminate worktops, with sink and hob cut-outs | £480.00 | |
| Fit oven, induction hob, extractor, dishwasher and fridge freezer | £220.00 | |
| Second fix plumbing, electrics and lighting | £340.00 | |
| Making good to walls and floor around the kitchen | £260.00 | |
| Provisional sum: levelling the floor if it is more than 5 mm out over 2 m | £250.00 | |
| Total before VAT | £4,100.00 | |
| VAT at 20% | £820.00 | |
| Total | £4,920.00 |
Invented firm, invented customer, invented figures. The provisional sum is adjusted to the actual cost.
Four equal payments, each due when a stage is finished, keep both sides level. The first one books your days, so it is due on acceptance.
| When | Share | Amount |
|---|---|---|
| On acceptance, to book the days | 25% | £1,230.00 |
| First fix complete | 25% | £1,230.00 |
| Units fitted | 25% | £1,230.00 |
| Completion, snagging done | 25% | £1,230.00 |
| Total with VAT | 100% | £4,920.00 |
Each share is of the total with VAT.
Words that protect you
Exclusions. A list of what is not included is worth more than a paragraph of what is. Tiling beyond the splashback, flooring, decoration, gas connections, asbestos, damp and any structural work are the usual ones. Write the ones you mean.
Provisional sums. Use one where you cannot know until the work starts. In the example, levelling the floor is a provisional £250.00, shown on the quote and adjusted to the actual cost. Add what you will do when you find it: tell the customer the same day, show them a photograph and agree the price before you do the work.
Changes. Customers change their minds about a socket or a handle after the quote is accepted. "Extra work is quoted and agreed in writing before it is done" turns each change into a short email and a new line, and keeps your record straight.
Validity. Prices for units and worktops move. Print an end date. Thirty days is common, and the free quote generator offers 14, 30, 60 or 90 days, or none.
Terms, fairness and the right to cancel
The terms on a quote do not need to be long. gov.uk says, in guidance read on 5 October 2026, that the terms in a contract with a customer, and any notice you use, must be fair and transparent, and that you cannot rely on an unfair term. Short, plain terms that cover validity, payments, changes and delays are easier to defend than a page of small print copied from somewhere else.
If you agree the quote with the customer in person at their home, the Consumer Contracts Regulations 2013 give them 14 days to cancel without a reason, and stop you starting inside those days unless they ask you to in writing or by email. Put a short notice on the quote, as in the template, and keep the email if they ask you to start early. The regulations, the regulation numbers and what happens if the customer cancels are set out on the bathroom installation guide, with the same sources, read on 5 October 2026. It is not legal advice.
From quote to kitchen
The free quote generator makes the PDF in about two minutes, with no account, and nothing you type leaves your device. When quotes turn into orders, stage payments and jobs, Psalm for kitchen fitters keeps them together from £39 a month for three people, and the customer accepts on their phone. Ten UK job and quoting tools are compared with their prices on the price page.
Questions fitters ask
Ten parts: who it is from, who it is for and the address, the work line by line, what is not included, provisional sums, who supplies what, the price with VAT and how long it stands, the stage payments, the programme, and your terms with the customer's right to cancel and a place to accept. The template on this page has all ten.
Call it fit only on the first line, price your labour and fixings, and say that the customer checks the delivery for damage and missing parts before you start. Add that a delay caused by missing or damaged goods is charged at your day rate, and say who arranges the plumber, the electrician and any gas connection.
On a fit only job, enough to book your days, because you are not ordering goods. The example on this page uses four equal payments of 25%, each due when a stage is finished. On a supply and fit job the deposit should cover what you must order. Print the schedule on the quote.
Long enough to decide and short enough that a price rise cannot hurt you. Thirty days is common. Print the end date on the quote. The free quote generator offers 14, 30, 60 or 90 days, or none.
If you are VAT registered, yes: the standard rate is 20% per gov.uk, shown as its own line. If you are not registered, add no VAT and show no VAT number.
A quote works better with short, plain terms covering validity, payments, changes and delays. gov.uk says, in guidance read on 5 October 2026, that terms in a contract with a customer must be fair and transparent and that you cannot rely on an unfair term.
Yes, for 14 days after the day the contract is made, if it was made with you in person away from your business premises. You must not start work in that period unless they ask you to on paper or by email. The detail and sources are on the bathroom installation guide. It is not legal advice.
Type the lines from the example into the free quote generator and download the PDF. No account, no card.