Free receipt generator for UK businesses

Make a UK receipt free, with no account, as a PDF on your own letterhead. Say what was paid, in full or in part, by bank transfer, card, cash or cheque, with VAT shown the way HMRC asks and what is left to pay. Nothing you type leaves your device.

Saved on this device as you type. Nothing is sent to us.

Your business

This goes on the letterhead. A receipt shows who received the money.

Only a limited company has one. It is printed at the foot of the page.

Your logo (optional)
Are you registered for VAT?

Each line gets its own rate: 20%, 5% or 0%.

Printed at the foot of the page.

Who paid you

What the money was for

Line 1£0.00
Amount£0.00
Total before VAT
£0.00
VAT
£0.00
Total
£0.00

The payment

How much did they pay?

A deposit, for example. It is taken off before this payment.

Received now
£0.00
Left to pay
£0.00

Leave it empty for a sale with no invoice. The receipt is then your VAT invoice, so it shows your address and VAT number.

Number and notes

Each receipt gets its own number, carrying on from the last.

Notes
VAT is charged at the rate shown against each line. Always printed first, and follows your answers.

One note per line. Each one is numbered for you.

Your receipt

Your receipt appears here as you fill it in.

Received£0.00

Free, with no account. Fill in the form and your receipt is ready.

Every payment, in one place

Know who has paid, and who has not

Psalm records each payment against its invoice and shows at a glance who still owes you money. Free for 14 days, no card needed.

Your receipt stays saved on this device while you sign up.

A short guide

What is a receipt?

A receipt confirms that you have been paid. An invoice asks for money; a receipt says it arrived: how much, on what day, how it was paid and what it was for. gov.uk puts it in one line: an invoice is not the same as a receipt, which is an acknowledgement of payment.

Source: gov.uk, Invoicing and taking payment from customers, checked on gov.uk on 5 October 2026.

What should a receipt show?

  • Your business name, so it is clear who received the money.
  • Who paid you.
  • The date the money arrived, and how: bank transfer, card, cash or cheque.
  • What it paid for, line by line, and the total.
  • How much was paid now, anything paid before, and what is left to pay.
  • A receipt number of its own, and the invoice it pays if there was one.

When is a receipt also a VAT invoice?

If you are VAT registered and sell without an invoice, the receipt is the VAT invoice. For a sale of £250 or less a simplified VAT invoice is enough, if your customer agrees: your name, address and VAT registration number, the time of supply, a description of what was supplied, and for each VAT rate the total payable including VAT and the rate. Above £250 a full VAT invoice is needed, which also names the customer and their address. When you leave the invoice number empty, the tool asks for exactly these.

Source: HMRC, VAT Notice 700, sections 16.3 and 16.6, checked on gov.uk on 5 October 2026.

What if I already sent an invoice?

Then the invoice was your VAT invoice and the receipt only confirms the payment. HMRC's guide says that where a card slip and an invoice or receipt are both given for a sale, only one of them may be in the form of a VAT invoice. So a receipt made against an invoice names the invoice and says it is not a VAT invoice.

Source: HMRC, VAT Notice 700, section 16.6.2, checked on gov.uk on 5 October 2026.

Made the invoice in the free invoice generator? It is offered at the top of the form: one tap and the receipt carries its lines, counts any deposit already paid and marks the rest as received.

Must I give a receipt for cash?

If you are VAT registered and a customer pays in cash for a VAT invoice, you must give them a dated receipt for the amount if they ask. They may need it because they account for VAT on what they have paid rather than what they have been invoiced.

Source: HMRC, Record keeping, VAT Notice 700/21, section 4.7, checked on gov.uk on 5 October 2026.

If customers pay you large amounts in cash, your business may need to be registered for an anti-money laundering scheme.

Source: gov.uk, Invoicing and taking payment from customers: payment obligations, checked on gov.uk on 5 October 2026.

How long should I keep receipts?

If you are VAT registered, keep your business records for VAT for at least 6 years. Save each PDF where you will find it again.

Source: HMRC, Record keeping, VAT Notice 700/21, section 2.4, checked on gov.uk on 5 October 2026.

Questions

Asked about receipts

Is this receipt generator free?

Yes. There is nothing to pay, no account and no limit on how many receipts you make. Each PDF carries one small line at the foot saying it was made with Psalm.

Do you keep a copy of my receipt?

No. It is put together in your browser and nothing you type is sent to us. It is saved on this device only, so it is still here if you close the page and come back.

What is the difference between a receipt and an invoice?

An invoice asks to be paid. A receipt confirms that you have been paid: how much, when and how. gov.uk puts it plainly: an invoice is not the same as a receipt, which is an acknowledgement of payment.

Can a receipt be a VAT invoice?

It can, when you are VAT registered and there is no invoice for the sale. For a sale of £250 or less, HMRC accepts a simplified VAT invoice showing your name, address and VAT number, the date, what was supplied, and for each VAT rate the total including VAT. Above £250 a full VAT invoice is needed, which also names your customer and their address. This tool asks for exactly those details when the receipt has to stand in for the invoice.

I already sent an invoice. Should the receipt show VAT?

The invoice was your VAT invoice, so the receipt confirms the payment and says it is not a VAT invoice. Type the invoice number, or tap the invoice if you made it here, and the receipt words it that way for you.

Can I make a receipt for a deposit or a part payment?

Yes. Choose Part of it and type what was paid now. If some was paid before, type that under Paid before. The receipt shows the total, everything received so far and what is left to pay.

Do I have to give a customer a receipt?

If you are VAT registered and a customer pays you in cash for a VAT invoice, HMRC says you must give them a receipt for the amount, dated, if they ask: they may need it for cash accounting.

How long should I keep my receipts?

If you are VAT registered, HMRC says to keep your business records for VAT for at least 6 years. Save each PDF somewhere you will find it again.

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