Free statement of account generator for UK businesses

Make a UK statement of account free, with no account, as a PDF on your own letterhead. Every invoice, payment and credit with the balance after each, what is overdue and by how long, and your bank details beside the total. Nothing you type leaves your device.

Saved on this device as you type. Nothing is sent to us.

Your business

This goes on the letterhead, so your customer knows whose statement it is.

Only a limited company has one. It is printed at the foot of the page.

Your logo (optional)

Whose account

What is on the statement

Every invoice, payment and credit note, with its date. Amounts are plain figures: the type decides whether it adds or comes off.

What they owed before the first entry. A minus figure means they were in credit.

Invoice
Invoiced
£0.00
Paid
£-0.00
Balance due
£0.00

Date and getting paid

What is late is worked out on this day.

One note per line. Each one is numbered for you.

Your statement

Your statement appears here as you fill it in.

Balance due£0.00

Free, with no account. Fill in the form and your statement is ready.

Every account, in one place

Know who still owes you

Psalm records every invoice and payment as it happens, so you can see at a glance who still owes you money. Free for 14 days, no card needed.

Your statement stays saved on this device while you sign up.

A short guide

What is a statement of account?

A statement shows one customer where they stand with you. It lists their invoices, the payments they have made and any credits, in date order, with the balance after each, and ends with what they owe today. Sent at the end of a month, it reminds a customer what is owed without chasing them.

What should a statement show?

  • Your business name and your customer's.
  • The date it is made up to.
  • Each invoice, payment and credit note, with its date and number.
  • The balance after each one, and the balance due at the end.
  • How much of the balance is overdue, and by how long.
  • Your bank details, so the balance can be paid from it.

Is a statement a VAT invoice?

No. VAT cannot be reclaimed using a statement, so it never replaces the invoices it lists. A VAT-registered customer who records their purchases from your statement rather than from each invoice must still cross reference every item on it to its invoice.

Source: gov.uk, Charge, reclaim and record VAT: keeping VAT records, checked on gov.uk on 5 October 2026.

Source: HMRC, Record keeping, VAT Notice 700/21, section 7.5, checked on gov.uk on 5 October 2026.

When is a payment late?

If you agreed no payment date, a business customer's payment is late 30 days after they get your invoice, or after you deliver the goods or service if that is later. Statutory interest is then 8% plus the Bank of England base rate, unless your contract sets another rate, and you may add a fixed sum for recovering the debt: £40 up to £999.99, £70 up to £9,999.99, and £100 from £10,000. To add interest, send a new invoice.

Source: gov.uk, Late commercial payments: charging interest and debt recovery, checked on gov.uk on 5 October 2026.

Building it from what you made here

Every invoice made in the free invoice generator, every receipt and every credit note is kept on this device. Choose the customer at the top of the form, and their statement fills itself in: deposits, part payments and credits included, each set against the invoice it belongs to.

Questions

Asked about statements of account

Is this statement of account generator free?

Yes. There is nothing to pay, no account and no limit on how many statements you make. Each PDF carries one small line at the foot saying it was made with Psalm.

Do you keep a copy of my statement?

No. It is put together in your browser and nothing you type is sent to us. It is saved on this device only, so it is still here if you close the page and come back.

What is the difference between a statement and an invoice?

An invoice asks to be paid for one sale. A statement lists a customer's invoices, payments and credits together, with the balance after each, so they can see everything they owe in one place.

Can my customer reclaim VAT with a statement?

No. gov.uk says VAT cannot be reclaimed using a statement: your customer needs the VAT invoices themselves.

Can I build a statement from invoices I made here?

Yes. Every invoice, receipt and credit note made in the free tools is remembered on this device. Choose the customer at the top of the form and their statement is filled in, deposits and part payments included.

How does it work out what is overdue?

Each payment or credit that names an invoice is set against that invoice, and the rest pays the oldest invoices first. What is still unpaid is sorted by how many days past its due date it is on the statement date. The breakdown is only printed when it adds up to the balance exactly.

Can I charge interest on an overdue balance?

If another business pays late you can charge statutory interest of 8% plus the Bank of England base rate, unless your contract sets a different rate, and a fixed sum for the cost of recovering the debt: £40, £70 or £100 depending on its size. gov.uk says to send a new invoice if you decide to add interest.

Who owes you what, at a glance

Psalm is the CRM for businesses that live on quotes: leads, quotes, orders, invoices and your team, under one roof. Free for 14 days, no card needed.

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